M-Files is one of the best document management software available today. It is most significant for its “duplication analysis” function, which is designed to protect users against document duplication. It is a cloud-based DMS; hence, it is supported on both desktops and mobile platforms.
There are also designated desktop versions (for Windows 10/8.1/8/7), as well as mobile apps for selected mobile devices.
Besides that, this document management software for Windows 10 hosts organized storage, where documents are aptly organized and saved. It analyzes document searches by correlating file names with other related indicators like dates and projects. As such, the software is able to easily eliminate duplicates.
Also, its unified platform facilitates workplace efficiency by improving task assigning (from employer to employees), and task execution and delivery (from employees to employer). The end result is improved productivity.
Furthermore, M-Files is a flexible DMS, which can easily be integrated with tools like MS Office and a host of CRM tools like Salesforce. This makes it ideal for virtually all types of businesses. Also, there are three basic deployment options on offer, including on-premise, cloud-based, and hybrid (combined).
M files stores all information you need in your business. This goes beyond document collection and includes detailed contact lists and integrated email management features.
This tool lets you create easy-to-follow workflows that are readily accessible to all users. Assign and plan the whole process of each project with maximum precision. The software also comes with deadline management tools that automatically notify assigned users about their due dates.
M files integrate popular business apps like MS Teams, Adobe Sign, Microsoft Dynamics 365, and more.
Other key features include:
- Duplicate detection and deletion
- Real-time progress reports
- Automation of repetitive tasks
M-Files offers a one-month free trial to new users, after which they can easily upgrade to the enterprise plan, which is offered by quote.
FolderIt is a cloud-based document management tool with great security and integrated productivity features.
This tool doesn’t disappoint when it comes to accessibility. Not only is it very intuitive and user-friendly, but it is also readily accessible from any device with an internet connection.
On top of that, users get a dedicated email address that enables them to send/forward any document to the cloud. This lets you store documents quickly even when you are on the go.
It is great for professional collaborators as it has secure sharing options. You can decide the level of permission you give to each user. You can either allow read-only access or give users editing rights so they can add and edit documents and folders.
FolderIt lets you organize your documents in several folders and categories and provides advanced search options, including a multilingual optical character recognition technology. This enables you to find documents of various formats, including scanned images. Just type your keyword and get accurate results.
This online app lets you add data to your files to make them easier to identify. You can use tags, notes, dates, and even create your own, fully customizable metadata fields. You can link related documents to create easy-to-follow structures for your particular needs.
Besides the classic, individual file metadata options, FolderIt also provides metadata templates for your folders. This can be very useful when you work with similar folders that are not easily distinguishable just by name.
The dashboard section displays categories of documents that need your attention. Here you can find document duplicates, documents that are pending approval or that are soon to be due.
Data protection and data recovery are really important when working with documents, which is why FolderIt lets you keep multiple versions of the same file. No change is undoable and you can easily restore to previous versions within seconds.
On the topic of data protection, we need to mention that FolderIt provides secure SSL encryption and customizable password policies. Additionally, the software lets you download all your information to store it on your personal computer or removable media.
Other key features include:
- Document numbering system
- Support for approval workflow
- Priority support
FolderIt offers three different subscription plans, based on storage size and number of users. You can try each plan for free for 30 days.
Conclusion
Today, there is decreasing usage of paper documents across the globe, with many organizations, schools and government institutions preferring the convenience of paperless storage to the cumbersomeness of paper files and folders.
Hence, there is a continuous demand for standard and durable document management software. With regards to this demand, we have compiled some of the best document management software in the market, to facilitate your decision making, as to which DMS to employ for your business.
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