How to download Outlook contacts and the Distribution List

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Microsoft Outlook is a pretty solid choice for an email client, especially when used as the go-to email client in a work environment.

If you are using it in a work environment, your contact list will probably be quite big and filled with important details.

Because of this, you may need to sometimes download your entire contact list, and have it in a more manageable format for you to use.

Your contacts are stored in either the Outlook Distribution List (DL) and the Global Address Book (GAB).

This step-by-step guide will show you how you can download your Microsoft Outlook contacts, in one way or another.

How to export my Outlook contacts

Open Outlook

Click File

Select Open & Export

Click Import/Export

Select Export to a file

Choose Comma Separated Values (CSV)

Go to the Select folder to export from box

Select the contacts that are under your account

Choose Browse

Name your file

Choose OK

Confirm the location where you will save your contacts, and click Next

Click Finish

Exporting contacts seems complicated? Check out the Outlook Business Contact Manager!

How do I download my Outlook Distribution List?

1. Download the Outlook Distribution List from the Outlook desktop client

Open Outlook

Start a new email

Click the To button

Select the distribution list you need to save in CSV

Click the + sign to expand the members

Select all the members of the distribution list

Copy them

Close the email

Go to Home

Select New items

Choose More items

Click on Contact group

Go to Add members

Select From Address book

Paste the names and emails in the Members field

Go to File

Select Save As

Save the contact group as a TXT file

Open the txt file you just created and remove the first row from it

Save the TXT file as CSV file.

You will have to select All files and add .csv manually at the end of its title

Your file should now be saved as a CSV file, and you will now need to open it in Microsoft Excel to format it better

Open Microsoft Excel

Go to Data

Select From Text

Choose Delimited

Select Tab or Comma

You will get to see a preview of how it will look, and this will let you choose appropriately

Click Finish

2. Download the Outlook Distribution List from the Outlook web client

Go to the People page

Select Manage

Click Export contacts

Choose to export all contacts from a specific folder

Click Export

Click Save or Save as (the bottom of the page) to download your Contacts.csv file

How to download the Outlook Global Address Book

Open Outlook

Go to File

Select Info

Go to Account Settings

Select Download Address Book

An Offline Address Book dialog box will pop up

Click the Choose address book box

Select the address book you will download

Click the OK button

Want an email client you can import contacts from easier? Check out this list of out top picks!

How to import your Outlook contacts to iPhone

1. If you are running iOS 10 or 11:

Navigate to Setting

Tap Contacts

Select Accounts

Check Add Account

Select and log into Outlook

2. If you are running iOS 8, 9, 10, 11, 12 and 13:

Navigate to Setting

Select Mail

Select Contacts

Choose Calendar

Tap on Add Account

Select and log into Outlook

Turn on the Contacts

Tap Save

By following any of the steps above, you will be able to download and manage your contacts list in a more manageable fashion.

If you know any other way of downloading your Microsoft Outlook contact list, share with us in teh comments section below.

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